Staff Accountant

Overview

Our client, a real estate company with a strong finance and accounting function, has an immediate opening for a detail-oriented, organized, and highly motivated Staff Accountant in Boca Raton, Florida.

The Staff Accountant plays a critical role in managing day-to-day financial transactions, ensuring high data accuracy, and supporting overall financial health. This position handles end-to-end accounts payable functions, routine reconciliations, asset tracking, and essential closing support. The ideal candidate is capable of collaborating across departments to maintain seamless accounting workflows.

Responsibilities

Accounts Payable & Expense Management

• Process and record General & Administrative (G&A) invoices and employee expense reports timely, ensure accuracy, and issue corresponding payments.
• Manage credit card operations by processing, recording, and reconciling credit card bills and payments.
• Research vendor statements proactively and resolve discrepancies to successfully reconcile vendor accounts.
• Oversee annual tax compliance by preparing and filing annual 1099 forms for eligible vendors.
• Download and reconcile all medical-related invoices. Allocate complex expenses accurately between Employer and Employee portions before entering data into Accounts Payable (AP).

Banking & Cash Management

• Manage and deposit received checks.
• Monitor banking activities by collecting bank statements, posting miscellaneous bank transactions, and performing regular bi-weekly bank reconciliations.
• Facilitate fund movements by preparing internal wire or account transfer request forms.

General Ledger & Period-End Support

• Maintain and update depreciation and amortization schedules.
• Support closing procedures by posting month-closing recurring entries and assisting leadership in quarter-closing and year-closing processes.
• Provide audit support by gathering documentation, pulling reports, and assisting external auditors as required.

Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent working experience).
• Experience: 2–4 years of hands-on experience in bookkeeping, accounts payable, or general accounting roles.
• Technical Skills: Experience in accounting software (e.g., QuickBooks, NetSuite, Sage, or SAP) and proficiency in Microsoft Excel, Word, and Outlook.
• Key Competencies: Strong foundational understanding of GAAP, exceptional organization skills and strong attention to detail, strict confidentiality, ability to multitask in a fast-paced working environment, team player mindset, and clear communication skills for vendor and employee interactions.

Benefits

401(k); health, dental, and vision insurance; paid time off; and a generous PTO and holiday calendar.

Best Headhunters is a team-oriented search firm that takes a hands-on approach to matching your experience with the right opportunity. There is never a fee to the candidate for our representation.

Interested in this role? Book a time with us using the scheduler on this page. We will talk through the position, share more about the client, and, if it is a fit, guide you through each step of the process, including career coaching.