Accounts Payable Specialist

Aventura, Florida

Accounts Payable Specialist needed for Residential Luxury Hi-Rise Condo Developer in Aventura, Florida

Our client, a Residential Real Estate Luxury Hi-Rise Condo developer has an immediate opening for a highly intelligent, motivated and detail-oriented experienced Accounts payable Specialist for their Aventura, FL office.  The Accounts Payable Specialist, will collaborate across all levels of the Accounting, Finance, Construction and Marketing teams, and support all aspects of project accounting.

The  Accounts Payable Specialist must have the following skills and Qualifications

  • Bachelor Degree in Accounting or Finance is preferred.
  • 3+ years’ accounting experience in Real Estate Construction funding
  • Fundamental accounting concepts; Experience in working with generally accepted accounting principles and accounting software.
  • Good planning and organizational skills to balance and prioritize work
  • Advanced excel skills and ability to quickly adapt to various accounting systems
  • The ideal candidate is a self-motivated person who thrives in a dynamic work environment and demonstrates a flexible and adaptable work style that responds quickly and efficiently under tight deadlines
  • Experience with Timberline and Timberscan software preferred

The Accounts Payable Specialist will have the following responsibilities:

  • Manage accounts payable includes customer vendor relations for the project
    • Oversee the process of review, enter, obtain approval, post and disbursement as well as following up with vendors to ensure outstanding payables are paid in a timely manner
    • Prepare or assist in preparing draw schedules and backups to lender
    • Manage relationship with vendors of the project to include all paperwork, invoices, wires, correspondence and verbal communication with vendors.
    • Ensure company policies are adhered before releasing payments
  • Manage accounting functions including maintenance of general ledger, accounts payable, accounts receivables and project accounting. Assure accuracy and timelines.
  • Maintain all accounts files including updating vendor information in the accounting system, implementing and maintaining system procedures and policies including account payable and receivable functions to assure adherence to company guidelines
  • Prepare ad-hoc accounts payable reports to management to include compliance with budget and variances.
  • Review AIA billings from general contractors and provide feedback.
  • Track construction and consulting contracts, change orders and payments.
  • Issue lien waivers
  • Prepare monthly development funding requisitions to banks
  • Review ACR and GC reporting
  • Record and process invoices and follow the monthly payments to vendors
  • Update financial models to monitor construction progress.
  • Provide accounting assistance to project managers and operations staff. Respond to financial questions /concerns to meet business needs.

Company offers a competitive salary and full benefits package including medical insurance and vacation. Salary $80K-$90K, full time, permanent position

Best Headhunters is a team oriented search firm who provides a unique, hands-on caring approach in helping a candidate match their experience with the right job opportunity. There is never a fee to the candidate for our representation. Plus, you will receive the benefit of our extensive experience and our long-term relationships with many of America’s leading companies.

We offer career coaching, and will assist you every step of the way in your goal to advance your career. For additional information on Best Headhunters and our ever-expanding employment opportunities, visit our Web sites at: We encourage candidates to be pro-active, especially in light of today’s uncertain insurance environment in which mergers and downsizing are a common reality. This underscores the importance of placing your career in the hands of a search firm with your best interests at the core of its daily mission.


Florida, Aventura,  Accounts Payable Specialist, Multi-tasker, G.L. coding, Vendor communication, Accounts reconciliation, Cash Disbursements

Job posted on: April.14.2023
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